Membership Agreement

In consideration for Ozarks Regional YMCA (”The Y”) agreeing to allow me to use facilities and services of the Y, I agree to the following:

 

CONDITIONS OF MEMBERSHIP

Participant Health: Participant represents that he/she is in physically sound condition and understands participation in aerobics and other exercise, weight training, recreational sports, and use of pools, spas, saunas, steam rooms, and fitness equipment carry a potential risk of injuries or illness. Participants understand the Ozarks Regional YMCA assumes no responsibility for any such injury or illness.

 

Participant Conduct and Right to Use the Facility: All policies and procedures of the Ozarks Regional YMCA and its centers, and understands failure to act in accordance with these rules may result in expulsion from the YMCA and its programs.

 

Staff Conduct w/Minors: The YMCA PROHIBITS staff members from caring for, providing instruction to, or engaging in social relationship outside of approved YMCA activities with children (other than family) who participate in YMCA programs or activities. This policy is designed for the protection of all involved – Children, Staff Members, parents and the YMCA.

 

Criminal History: The YMCA conducts regular sex offender screenings on all members, participants, and guests. If a sex offender match occurs, the YMCA reserves the right to cancel membership, end program participation, and remove visitation access.

 

Property Loss: The participant understands the Ozarks Regional YMCA is not responsible for personal property lost, damaged or stolen while using YMCA facilities or participating in YMCA programs.

 

Photograph Permission: The participant hereby grants permission for the YMCA to use, without limitation or obligation, photographs or other media that may include the participant’s image or voice to promote or interpret YMCA programs.
 

Insurance: The policy of the Ozarks Regional YMCA does not provide any accident or health  insurance for its members or participants, and participants understand it is their responsibility to provide such coverage.

 

Nationwide Membership: By participating in the YMCA Nationwide Membership Program, I agree to release the National Council of Young Men’s Christian Associations of the United States of America, and its independent and autonomous member associations in the United States and Puerto Rico, from claims of negligence for bodily injury or death in connection with the use of YMCA facilities, and from any liability for other claims, including loss of property, to the fullest extent of the law.

 

1. I HEREBY RELEASE, WAIVE, DISCHARGE AND COVENANT NOT TO SUE the YMCA, its directors, officers,  employees, and agents (hereinafter referred to as “releasees”) from all liability to me, my, personal representatives, assigns, heirs, and next of kin for any loss or damage, and any claim or demands therefore on account of injury to my person or property or resulting in my death, whether caused by the negligence of the releasees or otherwise.
 

2. I FURTHER HEREBY AGREE TO INDEMNIFY AND SAVE AND HOLD HARMLESS the releasees and each of them from any loss, liability, damage, or cost they may incur arising from or related to my presence in, upon, or about the YMCA premises or participating in any YMCA program whether caused by the negligence of the releasees or otherwise.

 

External Privacy Notice

Updated 8/28/2017

This privacy policy will advise you about our guidelines concerning the use of your personal information, including the reasonable efforts we make to protect your personal information in accordance with these guidelines, and about what choices you have concerning our use of such information. Please read this policy carefully.

 

1.0    PRIVACY

 

We keep your private information private by

  • Not selling your information. You have entrusted the National Council of Young Men’s Christian Associations of the United States of America and its independent and autonomous member associations (collectively “The Y”) with your personal information, and we're committed to using it wisely. The Y will not sell, share or otherwise transfer your personal information to anyone without your consent.

  • Restricting who has access to your information. The Y takes reasonable precautions to restrict access to your Internet account and personal information only by employees who are authorized to have such access for business purposes. If you have any questions or concerns about our privacy policy, please contact the executive director.

 

Please refer to this policy regularly. The Y may need to change this policy from time to time to address new issues and reflect changes on our websites or within YMCA branches. We will post material changes on our websites or otherwise notify you and update the “Last Date Updated” field in the “Revision History” at the bottom of this page so that you will always know our policies regarding what information we gather, how we might use that information, and whether we will disclose that information to anyone.

 

Scope of Privacy Policy

This policy applies to the personal information that you provide to The Y, either through our websites and mobile applications or in person at a YMCA branch or program site. This policy does not apply to your use of unaffiliated sites to which our websites link.  This policy does not apply to Personal Health Information (“PHI”) collected through the YMCA Diabetes Prevention Program or any other program offered by The Y that requires the collection of PHI or other HIPPA protected information.

 

Collection of Personally Identifiable Information

The Y collects personally identifiable information (PII) from you when you voluntarily submit such information to us. The collection of PII may occur in person or on a website or mobile application operated, provided or otherwise controlled by The Y. This information may include your name, home address, email address, telephone number, date of birth, demographic information, sex-offender status, membership status, emergency contact information, and other information that we may need to collect in connection with certain events, including but not limited to:

  • registration for, or participation in, events, classes, camps, and other activities or programs offered by The Y;

  • participation in YMCA Nationwide Membership  

  • registration for surveys, forums, content submissions, chats, bulletin boards, discussion groups, requests for suggestions, or other services or activities offered on our website;

  • answering your inquiries about our websites, organization, membership, or other services or activities;

  • registration as a member of The Y.

 

Collection of Photographs

The Y may also collect your photograph, by capturing your image at a YMCA or scanning your personal identification card, for the purpose of identifying you as a member, volunteer or program participant.  Your photograph will not be used for any commercial purpose without your authorization, and shall not be retained longer than three years from your last interaction with The Y.

 

Use and Disclosure of PII

If you do provide us with PII, The Y may contact you based on the information you provide to communicate with you about YMCA activities that may be of interest to you and your family.

 

The Y will use its best efforts to never disclose any PII about you to any third-party for purposes unrelated to the YMCA without having received your permission except as provided for herein or otherwise as permitted or required under applicable law.

 

We do not rent or sell PII, including information provided about children, to third-parties. The Y may share PII with trusted service providers, such as payment processors, technology partners or other providers that need access to your information to provide operational or other support services while you are a YMCA member or program participant. In certain circumstances, we may also share information with select similar nonprofit organizations that may offer activities of interest to you.

 

We may also provide PII to regulatory authorities and law enforcement officials in accordance with applicable law or when we otherwise believe in good faith that the provision of such information is required or permitted by law, such as in connection with the investigation or assertion of legal defenses or for compliance matters.

 

Collection of Payment Transaction Information

When you make a payment or donation, we collect information to process the financial transaction and may use that information to contact you in the future about The Y and its programs. Your payment information is transmitted to us, using a secure Internet method that helps maintain the privacy of this information. During the time your payment information resides on our computers, it is in an encrypted format and can only be accessed by authorized personnel with a decryption key.

 

Collection of Non-Personally Identifiable Information

We collect non-personally identifiable information without limitation, through the use of the following types of methodology:

  • “Cookie” technology: A cookie is an element of data that a website can send to your browser, which may then store it on your system to help enhance your experience in using our sites and to provide us with technical information about your usage.

  • IP address tracking: An IP address is a number that is assigned to your computer when you are on the Internet. When you request pages from our Sites, our servers log your IP address.

  • Web beacons: A web beacon, or “clear gif,” is a small graphic image on a webpage or web-based document that a website can use to determine information about a user.

 

Non-personally identifiable information might include the browser you use, the type of computer you use, technical information about your means of connection to our websites (such as the operating systems and the Internet service providers utilized), and other similar information. Our systems may also automatically gather information about the areas you visit and search terms you utilize on our websites and about the links you may select from within the sites to other areas of the World Wide Web or elsewhere online.

 

Although an industry-standard do-not-track (DNT) protocol has not yet been established, The Y’s information collection and disclosure practices and the choices it offers to consumers will continue to operate as described in this Policy.

 

Use of Non-Personally Identifiable Information

We use non-personally identifiable information for our purposes related to running YMCAs and their programs, and, in particular, to administering websites, and, in the aggregate, to determine what technologies are being used.   We may also share aggregate, non-personally identifiable information with third-parties.

 

Collection of Sensitive Information

Where necessary, The Y may collect certain sensitive information from you, including

  • payment card or bank account information to process fees or donations;

  • health information in connection with various fitness programs, programs in which we are responsible for supervising children, health screenings, or other health service events that we may provide from time to time.

 

Access to sensitive information is restricted to those individuals who have a legitimate need for access. We will not use or disclose your information to third-parties unless such disclosure is necessary to accomplish the purpose for which the information is collected.

 

Privacy of Children

We are mindful that young people need special safeguards and privacy protection. We realize that they may not understand all the provisions of our policy or be able to make thoughtful decisions about the choices that are made available to our adult users. We strongly urge all parents or legal guardians to participate in their children’s exploration of the Internet and any online services and to teach their children about protecting their personal information while online.

 

If we ask for PII from children under 13 we will take additional steps to protect the privacy of such information, including

  • obtaining consent from the parent or legal guardian of the child before collecting or using the child’s PII;

  • notifying parents about what PII is being requested and how that PII will be used and/or shared, such as through this policy;

  • limiting the collection of PII from children to no more than is reasonably necessary to accomplish the purpose of the collection; and

  • giving parents access to the PII we have collected from their children and offering them the opportunity to request that such PII be changed or deleted.

 

Links to Other Sites

Users may find other content on our websites that link to the sites and services of other third-parties. We do not control the content or links appearing on these sites. Third-party sites or services, including their content and links, may be constantly changing and may have their own privacy policies and customer service policies. We encourage you to review the privacy policies of any third-party sites or services before providing any of them with your personal information.

 

Choice/Opt-Out

If you opt-in to receive information from us, you can change your mind later. If at any time you would like to stop receiving such information or opt out of a feature, you may change your options by contacting the branch executive.   You should be aware, however, that it is not always possible to completely remove or modify information in our databases and servers, although we will make reasonable efforts to do so upon your request, and we are unable to have your information removed from the records of any third-party who has been provided with your information in accordance with this policy.

 

Personal Data Access and Accuracy

You may contact The Y with inquiries or complaints regarding the use of information about you. We will use reasonable efforts to grant reasonable requests to access data about the requester. We will also make reasonable requests to correct any incorrect or misleading data about the requester.

 

2.0    SECURITY

 

YMCAs take appropriate administrative, technical, and physical measures to safeguard against unauthorized processing of personal information, and against the accidental loss of, or damage to, personal data.  However, The Y cannot provide an absolute guarantee of the security of any of our websites or any other site on the Internet.

 

Consent to Transfer

YMCA websites are operated in the United States. If you are located outside of the United States, please be aware that any information you provide to The Y will be transferred to the United States. By using YMCA websites, participating in any YMCA services, and/or providing us with your information, you consent to this transfer.

 

Updating your Personal Information

You can update your personal information at the YMCA front desk.   Please do not send Social Security numbers or other sensitive information to us via unencrypted email.

 

Guest WI-FI Service

Terms of Use and Acceptable Use Policy

  • Welcome to the ORYMCA Guest Wi-Fi Terms of Use Page. This ORYMCA wireless guest internet access (Service) is provided free of charge to you in accordance with the following terms:

 

  • Disclaimer ORYMCA is not responsible for content delivered through the Internet. ORYMCA is not responsible for sensitive information communicated through this public wireless connection, such as credit card, personal data, or banking information, etc. Please be sure that your device’s anti-virus and firewall software are up-to-date.

 

  • ORYMCA assumes no responsibility and shall not be liable for any loss of data, damage, or viruses/malware that may infect your device on account of your access to, or use of the public wireless connection. ORYMCA assumes no responsibility or liability for physical damage to, or theft of your device.

 

  • ORYMCA cannot guarantee that your hardware or software will work with the Y’s wireless connection. ORYMCA may collect and disseminate data usage at its sole discretion; including sharing the information with any law enforcement agencies.

 

  • Minors should only access the connection under parental or guardian oversight. Any restrictions, limitations, and monitoring of a minor’s access to the Y’s public wireless network is the sole responsibility of the parent or guardian.

 

  • Member agrees to respect all copyright laws and licensing agreement pertaining to material obtained from the Internet and ORYMCA is not responsible for member’s failure to do so. If you have problems accessing the Internet over the wireless connection, our staff cannot assist in making changes to the member’s network settings or perform any troubleshooting.

 

Member Code of Conduct Policy

Updated December 1, 2018

 

Our Mission: To put Christian principles into practice through programs that build healthy spirit, mind and body for all.

 

At the YMCA, we demonstrate Caring, Honesty, Respect and Responsibility.

 

We are committed to providing a safe and welcoming environment for all members and guests.  

 

Adherence to the YMCA’s mission and code of conduct is essential; noncompliance and behavior contrary to our mission and code of conduct may result in suspension or termination of YMCA membership privileges.

 

YMCA members are expected to present their membership cards or photo ID at the Welcome Center each time they enter the YMCA and upon request.

 

Courteous language and behavior is expected at all times. Vulgar or derogatory language, harassment or discrimination of any kind will not be tolerated.

 

Being respectful and mindful of others in the facility is required, including refraining from slamming weights or playing your own music too loudly.

 

Unwanted physical contact with another person is strictly prohibited.

 

Angry, aggressive or threatening behavior is not allowed.  No fighting or bullying.

 

Wear modest, appropriate attire in all appropriate areas.  You may be asked to cover up or change; it is at the staff’s discretion.

 

Taking photos or video of others without expressed consent is prohibited.  Use in locker rooms and restrooms is strictly prohibited.

 

Respect the property of others. Clean up after yourself. Put away your equipment. Theft, destruction or defacing of property is prohibited.

 

Weapons or any device that may be used as a weapon are not allowed. (Law enforcement personnel are exempt).

 

Never engage in the use, sale or possession of illegal drugs, narcotics, alcohol or tobacco; including, but not limited to smokeless tobacco, vaping and e-cigarettes on YMCA premises.

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